Re-Enrollment for 2023-2024

The GCA administrative team engages in a tremendous amount of planning to ensure that we are prepared to fulfill our mission of providing quality Christian education. Until GCA families confirm their intention to enroll for the upcoming year, we cannot make solid plans for staffing, programs, materials, curriculum, and facility usage. In past years, many families have waited until August to let us know whether or not they are returning, requiring us to make last minute changes in staffing, programs, materials and facility usage. We take the stewardship of tuition dollars very seriously, and we want to invest tuition revenue wisely with God’s direction and with our students in mind, so that we can provide the best programs possible and hire the best possible staff.

In prior years, re-enrollment was an “opt-in” program. We annually asked every family, “Are you coming back?” In a sense, we were penalizing the vast majority of families by forcing everyone to go through the whole re-enrollment process each and every year. By moving to Continuous Enrollment, we will be flipping that script. Rather than an OPT-IN annual re-enrollment process, GCA’s annual re-enrollment will become OPT-OUT.

Families that notify GCA by March 15 may withdraw without penalty. GCA families that break the Continuous Enrollment contract by withdrawing their child(ren) on March 16 through July 31 will be contractually obligated to pay a $500 Late Withdrawal Fee per child. This fee will be automatically withdrawn from the family’s FACTS account within 14 business days of the submission of the student’s withdrawal paperwork.

We make many financial purchases and decisions in the spring based upon the number of students enrolled in each class. Examples of this are purchasing textbooks and consumable materials for each student and making financial decisions in terms of staffing needs.

Families that withdraw on or after August 1st will be responsible for paying their current month of tuition as well as the $500 withdrawal fee. If a student is enrolled for any portion of a month, the entire month’s tuition must be paid. This payment will be automatically withdrawn from the family’s FACTS account within 14 business days of the submission of the student’s withdrawal paperwork.

We have built flexibility into the Continuous Enrollment Contract. For major life changes or unique circumstances, if the school asks your family to leave, or if there is some unforeseen circumstance that the GCA administration approves, there will be no Late Withdrawal Fee.

By moving to continuous enrollment, you will be securing your child’s position until their graduation as we are currently at waitlists in several of our grades. This process also removes unnecessary hoops and stops penalizing our loyal families by saving them from going through the re-enrollment process each year for the sake of the small percentage of those who choose not to return. You will also no longer have an additional payment in the spring on top of your regular tuition payment as they have been rolled together to help with your financial planning.

By moving to continuous enrollment, our administration can make solid plans for staffing, programs, materials, curriculum and facility usage far earlier than we’ve been able to in the past. It also allows our administrative team to focus their time and energy on bringing in new applicants rather than chasing down and processing re-enrollment paperwork from returning families each and every year.