Re-Enrollment is now OPEN for 2021-2022
All students will be automatically enrolled for the 2021-22 school year unless we are notified in writing by March 15.
Notification of withdrawal must be received in writing no later than March 15 of the current school year to avoid a withdrawal fee (see below). If you are planning to withdraw your child, please email [email protected] for a Withdrawal Form.
Online Application: Current Families will not have to complete any re-enrollment paperwork at all this year!
FACTS Account: All families must set up a FACTS account for the 21-22 school year including those who pay in full and those who receive EdChoice Scholarships. Set up your FACTS account by clicking here: https://online.factsmgt.com/signin/4HW1Z
**EdChoice families should select the full pay option. The withdrawal date will be set for the end of the school year. Monthly payments will be set up for those who receive a partial scholarship.
Registration Fees: All families will submit their $315 Registration Fee per student by March 15 to the finance office for the last time!
**Tuition has been increased to eliminate the Registration Fee for future school years, therefore you will not have a registration fee in the spring of 2022. Your initial tuition payment selection on your Continuous Enrollment Contract will be rolled over each year unless the finance office is notified in writing that one of the other payment options is preferred.
Withdrawal – Families who withdraw from March 16 through July 31 will pay a $500 Withdrawal Fee per child. Families who withdraw on or after August 1st will be responsible for paying through the current month’s tuition in addition to the $500 withdrawal fee per child.
Please email [email protected] if you have any questions!
What is Re-Enrollment?
Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body. The information is used as the school makes plans for the upcoming school year.
Why Does Re-Enrollment Matter? And why do we go through this every year?
The GCA administrative team engages in a tremendous amount of planning to ensure that we are prepared to fulfill our mission of providing quality Christian education. Until GCA families confirm their intention to enroll for the upcoming year, we cannot make solid plans for staffing, programs, materials, curriculum, and facility usage. In past years, many families have waited until August to let us know whether or not they are returning, requiring us to make last minute changes in staffing, programs, materials and facility usage. We take the stewardship of tuition dollars very seriously, and we want to invest tuition revenue wisely with God’s direction and with our students in mind, so that we can provide the best programs possible and hire the best possible staff.
How is Continuous Enrollment different from Re-Enrollment?
Prior to this year, re-enrollment was an “opt-in” program. We annually asked every family, “Are you coming back?” In a sense, we were penalizing the vast majority of families by forcing everyone to go through the whole re-enrollment process each and every year. By moving to Continuous Enrollment, we will be flipping that script. Rather than an OPT-IN annual re-enrollment process, GCA’s annual re-enrollment will become OPT-OUT.
What will re-enrollment look like for the 2022-23 school year?
Spring of 2022
- Families will not have to complete any paperwork!
- Families will not have to submit a registration fee! (Tuition was raised to include the $315 Registration Fee, so there will be no additional payment!)
- This means our families will not have to do anything at all to re-enroll!
Moving forward, the typical re-enrollment season will simply be a communication reminder from the GCA office informing families that are planning to withdraw from GCA to notify us by March 15.
What happens if I want to withdraw my student?
Families that notify GCA by March 15 may withdraw without penalty. GCA families that break the Continuous Enrollment contract by withdrawing their child(ren) on March 16 through July 31 will be contractually obligated to pay a $500 Late Withdrawal Fee per child. This fee will be automatically withdrawn from the family’s FACTS account within 14 business days of the submission of the student’s withdrawal paperwork.
We make many financial purchases and decisions in the spring based upon the number of students enrolled in each class. Examples of this are purchasing textbooks and consumable materials for each student and making financial decisions in terms of staffing needs.
Families that withdraw on or after August 1st will be responsible for paying their current month of tuition as well as the $500 withdrawal fee. If a student is enrolled for any portion of a month, the entire month’s tuition must be paid. This payment will be automatically withdrawn from the family’s FACTS account within 14 business days of the submission of the student’s withdrawal paperwork.
What about unique circumstances? I’m planning on keeping my kids at GCA until high school graduation, but what if God has other plans for my family?
We have built flexibility into the Continuous Enrollment Contract. For major life changes or unique circumstances, if the school asks your family to leave, or if there is some unforeseen circumstance that the GCA administration approves, there will be no Late Withdrawal Fee.
How do I benefit from Continuous Enrollment?
By moving to continuous enrollment, you will be securing your child’s position until their graduation as we are currently at waitlists in several of our grades. This process also removes unnecessary hoops and stops penalizing our loyal families by saving them from going through the re-enrollment process each year for the sake of the small percentage of those who choose not to return. You will also no longer have an additional payment in the spring on top of your regular tuition payment as they will be rolled together to help with your financial planning.
How does GCA benefit from Continuous Enrollment?
By moving to continuous enrollment, our administration can make solid plans for staffing, programs, materials, curriculum and facility usage far earlier than we’ve been able to in the past. It also allows our administrative team to focus their time and energy on bringing in new applicants rather than chasing down and processing re-enrollment paperwork from returning families each and every year.